Engineering Administrative Coordinator
Accor Hotels
Opportunity published from SmartRecruiters · applications stay with the original hiring source.
About the opportunity
- The Engineering Administrative Assistant supports the daily operations of the Engineering Department through administrative and coordination tasks under the general guidance of the Director of Engineering.
- This role manages work orders, maintains records, assists with vendors and procurement, ensures accurate reporting and compliance, and facilitates communication between departments and contractors.
Key responsibilities
- Provide administrative support to the Engineering leadership team and maintain departmental files, records, permits, licenses, and compliance documentation.
- Prepare reports, spreadsheets, presentations, correspondence, and organize engineering logs, work orders, and preventive maintenance records.
- Monitor, distribute, and track completion status of work orders through the hotel's maintenance system and follow up with departments regarding requests.
- Process purchase orders, invoices, requisitions, coordinate deliveries, and assist with budget tracking, expense reporting, and inventory.
- Support compliance with regulations, safety training records, certifications, inspection documentation, and onboarding coordination.
- Communicate effectively, remain calm during emergencies, and perform lateral service tasks as needed for exceptional guest service.
Qualifications
- Previous administrative experience required; hospitality or engineering environment preferred.
- Strong organizational, multitasking skills, and high-level attention to detail.
- Proficient in Microsoft Office, including Excel and Word, and experience with hotel work order systems.
- Maintain positive working relationships, work independently and collaboratively, and communicate effectively in English.
- Ability to stand or walk a minimum eight-hour shift, and twist, push or pull, reach, bend, climb, and carry objects.
- Ability to work inside and outside at all times of the year as needed, based upon business volumes.
Job details
- On-site position supporting the Engineering Department.
Additional information
- All your information will be kept confidential according to EEO guidelines.
Application: UpVagas lists this opportunity from the hiring company or its recruitment platform. The application is completed at the original source.
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