Office Operations Coordinator (LTE Part Time)
Cielo Talent
Opportunity published from SmartRecruiters · applications stay with the original hiring source.
About the opportunity
Cielo is seeking an Office Operations Coordinator to serve as the welcoming face of the workplace, assisting with day-to-day office needs and helping maintain a safe, functional, and well-run environment.
In this onsite, part-time role, you will partner with Global Facilities and support front-desk operations, vendor coordination, mail and supplies, health and safety requirements, and company culture initiatives.
The position is based onsite at client offices in Wauwatosa, working approximately 20 hours per week across three days (Monday plus two negotiable/flexible days).
Working hours will occasionally flex with advance notice to support in-person leadership and office events.
Key responsibilities
- Staff the front desk, greeting and hosting guests to ensure a professional experience for employees, visitors, and external partners.
- Coordinate office maintenance requests and serve as a point of contact for the landlord, building management, and external vendors.
- Follow and communicate office policies established by Global Facilities, Compliance, and People and Culture.
- Support ISO certification requirements, audits, and fire, health, safety, first aid, and security standards.
- Manage office supplies by ordering, receiving, stocking, and distributing items within budget parameters.
- Track and process office-related expenses and manage incoming and outgoing mail and express shipping services.
- Coordinate office moves, maintain the seating chart, and provide administrative support including acting as a notary public.
- Plan and coordinate in-house and off-site activities, internal events, and employee engagement initiatives.
Qualifications
- High School Diploma or equivalent required; Bachelor’s Degree preferred.
- Minimum of two years of customer service and administrative experience in a business or office environment.
- Strong computer skills, including proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong organizational, time-management, and communication skills with the ability to juggle multiple priorities.
- Must hold the legal right to live and work within the United States of America upon application.
- Fluent in English language.
Job details
- Location: Wauwatosa, WI, USA (On-site)
- Status: Part-time, approximately 20 hours per week (Monday + 2 flexible days)
Work Authorization
Must hold the right to live and work within the United States of America upon application
About the company
Cielo is a leading global talent acquisition partner, dedicated to delivering comprehensive recruitment solutions and fostering a connected, engaging workplace culture.
Our team thrives on service-minded collaboration, continuous improvement, and operational excellence across our global offices.
Application: UpVagas lists this opportunity from the hiring company or its recruitment platform. The application is completed at the original source.
Full listing
UpVagas condensed repetitive or legal boilerplate to make this page easier to read. The original hiring source contains the complete job description.
