Payroll Specialist – US/Canada
Sardine
Opportunity published from Ashby · applications stay with the original hiring source.
About the opportunity
Sardine is seeking a Payroll Specialist to manage payroll across our global workforce. You will handle payroll for employees in the United States, Canada, and Lithuania, as well as contractor and EOR payroll through Rippling and Deel.
You will work closely with People Operations, Finance, and our vendors to ensure employees are paid accurately and on time while managing payroll taxes, state registrations, retirement plan funding, workers' compensation coverage, and payroll corrections.
Key responsibilities
- Oversee and execute end-to-end global payroll across US and other global entities, as well as EOR and contractor arrangements worldwide.
- Process off-cycle and correction payroll runs, including retroactive pay, sign-on bonuses, commissions, garnishments, and disability payments.
- Manage relationships and SLA performance with global payroll, EOR, and benefits platforms including Rippling, Deel, Fidelity, and Wealthsimple.
- Establish standard operating procedures, internal controls, and variance reporting standards to ensure 100% precision in payroll and FX reconciliations.
- Support annual payroll compliance reporting for the US, including the preparation, review, and audit of W-2s.
- Manage payroll tax registrations, agency notices, quarterly amendments, unemployment claims, and year-end corrections.
- Oversee governance, funding, and reconciliation for domestic and international retirement programs such as US 401k and Canadian RRSP.
- Manage employee stipends, expense reimbursements, and support payroll-related accounting accruals and balance sheet reconciliations.
Qualifications
- Minimum of 5+ years of payroll experience, including independently processing multi-state US payroll.
- Canadian payroll experience is required; additional international experience is a plus.
- Experience with payroll tax compliance, state agencies, correction runs, retroactive payments, tax notices, and year-end reporting.
- Experience with payroll platforms such as Rippling and Deel, and retirement plan vendors such as Fidelity or Wealthsimple.
- Strong knowledge of U.S. federal, state, and local payroll regulations, tax requirements, and payroll accounting.
- Experience supporting year-end financial statement audits and preparing payroll audit schedules.
- Exceptional attention to detail, high integrity, discretion, and ability to manage deadlines in a high-compliance environment.
- Strong interpersonal skills to work cross-functionally with People, Finance, IT, and international teams.
Benefits
- Generous compensation in cash and equity with early exercise for all options, including pre-vested.
- Flexible paid time off and Year-end break.
- Health insurance, dental, and vision coverage for employees and dependents.
- 4% matching in 401k / RRSP for US and Canada specific.
- MacBook Pro delivered to your door and a one-time stipend to set up a home office.
- Monthly meal stipend and monthly social meet-up stipend.
- Annual health and wellness stipend and annual Learning stipend.
Job details
- Location: Remote - US or Canada (Home base must be kept in the country you are hired in).
- Remote status: Remote-first team.
About the company
Sardine is the leading agentic risk platform for fighting financial crime, unifying data across risk teams to help organizations stop fraud in real time, prevent AI-driven attacks, and automate fraud and AML operations.
Our platform is powered by one of the fastest-growing fraud consortiums, spanning more than 6 billion profiled devices, 800 million consumers, and 3 million businesses worldwide.
Leading companies like FIS, GoDaddy, Intuit, Edward Jones, ZoomInfo, and Checkout.com rely on Sardine.
We hire talented, self-motivated individuals with extreme ownership, high growth orientation, and a focus on performance rather than hours worked, supporting a healthy balance between professional success and personal life.
Full listing
UpVagas condensed repetitive or legal boilerplate to make this page easier to read. The original hiring source contains the complete job description.
